Lake Vermilion Pickleball Association
BYLAWS
Adopted on December 15, 2023
Article I - Name
Section 1. The name of this organization shall be "Lake Vermilion Pickleball Association", hereafter the "LVPA".
Article II - Mission
Section 1. Take a leadership role in organizing pickleball play in the greater Lake Vermilion area.
Section 2. Provide for the enjoyment, health, and social engagement of all players (local and seasonal visitors) through recreational and competitive play.
Section 3. Ensure opportunities for players of levels to develop skills in a fun, collegial, and sportsmanlike environment through organized social play, lessons, and outreach activities.
Section 4. Work collaboratively with our valued community partners and organizations to provide appropriate pickleball facilities in the future.
Article III - Membership
Section 1. Any individual over 18 years of age is eligible for membership with each member having one vote. There shall be no other membership requirements and members will not be required to join any other organizations.
Section 2. The LVPA's Board of Directors shall set membership dues appropriate to the needs of the LVPA. The board may propose other assessments to cover maintenance and equipment replacement needs, which shall be approved by majority vote of the membership.
Section 3. "Members in Good Standing" are all members who are current in their payment of dues. The Board will have the ability to extend "Member in Good Standing" status to a member who becomes in Good Standing" status to a member who becomes unable to pay dues or for other reasons.
Section 4. Annual membership runs for a one year beginning the 1st of January until the 31st of December each year.
Section 5. Privileges for membership are at the discretion of the LVPA and can be adjusted. Privileges may include: (1) advance signup (ahead of public) for organized events, (2) participation in LVPA-provided training sessions, (3) discount services, and products (e.g., Pickleball Central), and (4) the opportunity to vote for LVPA Board members and on other LVPA issues brought to the membership.
Section 6. Members will abide by the bylaws and actively support the LVPA.
Section 7. Membership will be terminated by voluntary withdrawal, nonpayment of dues or assessments, violation
of these bylaws, or violation of published rules, guidelines and regulations established by the LVPA.
Article IV - Board Members and their Duties
Section 1. The Excutive Board of the LVPA shall consist of 507 members. There shall be a president, secretary, and treasurer. Any member in good standing is eligible for the Executive Board and any Board Member is eligible for an officer position. The Executive Board shall have overall governing authority over the LVPA consistent with the provisions of these bylaws and any published rules, guidelines and regulations. The Executive Board shall authorize all committees necessary to carry out the mission and objectives of the LVPA. The Executive Board may be assisted by the chairperson of such committees to carry out the club function and purposes.
Section 2. Election: New board members shall be appointed by the Executive Board, approved by a majority vote of those present at an annual membership meeting, and shall server without compensation.
Section 3. Terms of Office shall be two years, from August 1st through July 31st of each year. Vacancies in any office may be filled by the president but then ratified by a majority of the board members at the next scheduled meeting.
Section 4. Duties of Officers
Section 4.1 The President assumes leadership of the LVPA, presides at all board meetings, appoints committee chairs, calls special meetings as needed, and acts as the spokesperson of the LVPA. The president shall be responsible for coordination with community officials and other organizations. The president shall carry out the direction and policies established by the Executive Board. All committees and their chairpersons shall be appointed by the president with Executive Board approval. If vacancies occur on the Executive Board, the president shall appoint interim replacement Executive Board Members with the approval of the Executive Board until official elections are held.
Section 4.2 The Secretary shall keep the records of the LVPA, issue notices of all meetings of the Executive Board and general membership. The secretary shall keep minutes of meetings and conduct correspondence involving the LVPA and provide needed reports to the LVPA or other organizations as required. The secretary is responsible for determining if a quorum exists and shall notify community officials and other organizations of changes in the LVPA's officers. Sections 4.3 The Treasurer shall receive and deposit all moneys due to the LVPA and pay all obligations incurred by the LVPA in the regular course of its business. The treasurer shall keep an up-to-date ledger of all financial transactions and provide financial reports as needed at meetings of the Executive Board and general membership.
Article V - Committees
Section 1. A Nominating Committee shall be appointed by the president at least sixty days prior to the annual meetings. The committee shall consist of at least three board members, and present a nomination for each office to be filled thirty days prior to the annual meeting. The list shall be communicated to all members in good standing.
Section 2. The President may appoint special committees as needed.
Article VI - Meetings
Section 1. The board will meet during the year at dates and times determined by current needs of the LVPA. A quorum shall consist of 4 board members.
Section 2. Special meetings may be called by the president or upon request of at least three board members. Such meetings shall have at least five days - notice given to board members regarding time, place and agenda of the meeting.
Section 3. An annual membership meeting shall be held in the month of July each year for the purpose of electing new board members, assessing needs of the LVPA, and communicating with members. The time and place of the membership meeting is to be determined by the Executive Board. The president shall preside at the meeting.
Section 4. A minimum of 5 LVPA members, excluding board members, shall be necessary to conduct any business of the LVPA at the membership meeting, and except as otherwise specified in these bylaws, a simple majority vote of the membership present shall be sufficient to conduct any business requiring the vote of the membership.
Section 5. Any meeting may be conducted virtually, or through email communications, and votes may be conducted by email.
Article VII - Financial
Section 1. The fiscal year of the LVPA shall start the 1st day of January and shall end the 31st day of December.
Section 2. Financial records must be kept for the previous year and the current year, and shall be maintained by the treasurer. Financial records must be kept for the previous year and the current year, and shall be maintained by the treasurer. Financial records may be audited, by qualified persons or organizations, at the discretion of the Executive Board or LVPA membership.
Section 3. Singe expenditures over $300.00 must be approved by the Executive Board.
Section 4. The LVPA shall maintain checking and/or savings bank accounts approved by the LVPA Executive Board as necessary to properly conduct the LVPA business. All cash receipts shall be depostied in one or more of said accounts. All expenditures by the LVPA or any member on behalf of the LVPA must be made by check. Receipts and invoices covering all such transactions shall be kept by the treasurer as part of the LVPA financial records. The Executive Board shall designate not less than two Executive Board Members as persons authorized to sign checks drawn of the LVPA bank accounts(s) preferably the treasurer and the president. These shall not be members of the same household.
Article VIII - Amendments
Section 1. Any member of the LVPA in good standing may propose an amendment to these bylaws. The proposed amendment shall be delivered to the president in writing with a statement setting forth the reasons for the proposed amendment. The proposed amendment must be approved by the Executive Board before presenting it to the membership. The proposed amendment may then be presented to the general membership for approval at any regularly scheduled membership meeting. The notice of the meeting must specify in writing the nature of the proposed amendment and written notice of the meeting must be posted in writing at least 30 days prior to the meeting. A two-thirds majority vote of the membership present shall be required to adopt any amendment to the bylaws.
Article IX - Dissolution
Section 1. On Dissolution of the LVPA, all funds remaining in the treasury shall be distributed at the discretion of the board.
Section 2. Any equipment loaned to the LVPA shall be returned to the lender. All other equipment purchased or donated to the LVPA shall be distributed at the discretion of the board.
Adopted by the Lake Vermilion Pickleball Association ___________________________Date
_____________________________________________________________President
_____________________________________________________________Secretary
Revision History Date that bylaws adopted ______________________________Date
Article I - Name
Section 1. The name of this organization shall be "Lake Vermilion Pickleball Association", hereafter the "LVPA".
Article II - Mission
Section 1. Take a leadership role in organizing pickleball play in the greater Lake Vermilion area.
Section 2. Provide for the enjoyment, health, and social engagement of all players (local and seasonal visitors) through recreational and competitive play.
Section 3. Ensure opportunities for players of levels to develop skills in a fun, collegial, and sportsmanlike environment through organized social play, lessons, and outreach activities.
Section 4. Work collaboratively with our valued community partners and organizations to provide appropriate pickleball facilities in the future.
Article III - Membership
Section 1. Any individual over 18 years of age is eligible for membership with each member having one vote. There shall be no other membership requirements and members will not be required to join any other organizations.
Section 2. The LVPA's Board of Directors shall set membership dues appropriate to the needs of the LVPA. The board may propose other assessments to cover maintenance and equipment replacement needs, which shall be approved by majority vote of the membership.
Section 3. "Members in Good Standing" are all members who are current in their payment of dues. The Board will have the ability to extend "Member in Good Standing" status to a member who becomes in Good Standing" status to a member who becomes unable to pay dues or for other reasons.
Section 4. Annual membership runs for a one year beginning the 1st of January until the 31st of December each year.
Section 5. Privileges for membership are at the discretion of the LVPA and can be adjusted. Privileges may include: (1) advance signup (ahead of public) for organized events, (2) participation in LVPA-provided training sessions, (3) discount services, and products (e.g., Pickleball Central), and (4) the opportunity to vote for LVPA Board members and on other LVPA issues brought to the membership.
Section 6. Members will abide by the bylaws and actively support the LVPA.
Section 7. Membership will be terminated by voluntary withdrawal, nonpayment of dues or assessments, violation
of these bylaws, or violation of published rules, guidelines and regulations established by the LVPA.
Article IV - Board Members and their Duties
Section 1. The Excutive Board of the LVPA shall consist of 507 members. There shall be a president, secretary, and treasurer. Any member in good standing is eligible for the Executive Board and any Board Member is eligible for an officer position. The Executive Board shall have overall governing authority over the LVPA consistent with the provisions of these bylaws and any published rules, guidelines and regulations. The Executive Board shall authorize all committees necessary to carry out the mission and objectives of the LVPA. The Executive Board may be assisted by the chairperson of such committees to carry out the club function and purposes.
Section 2. Election: New board members shall be appointed by the Executive Board, approved by a majority vote of those present at an annual membership meeting, and shall server without compensation.
Section 3. Terms of Office shall be two years, from August 1st through July 31st of each year. Vacancies in any office may be filled by the president but then ratified by a majority of the board members at the next scheduled meeting.
Section 4. Duties of Officers
Section 4.1 The President assumes leadership of the LVPA, presides at all board meetings, appoints committee chairs, calls special meetings as needed, and acts as the spokesperson of the LVPA. The president shall be responsible for coordination with community officials and other organizations. The president shall carry out the direction and policies established by the Executive Board. All committees and their chairpersons shall be appointed by the president with Executive Board approval. If vacancies occur on the Executive Board, the president shall appoint interim replacement Executive Board Members with the approval of the Executive Board until official elections are held.
Section 4.2 The Secretary shall keep the records of the LVPA, issue notices of all meetings of the Executive Board and general membership. The secretary shall keep minutes of meetings and conduct correspondence involving the LVPA and provide needed reports to the LVPA or other organizations as required. The secretary is responsible for determining if a quorum exists and shall notify community officials and other organizations of changes in the LVPA's officers. Sections 4.3 The Treasurer shall receive and deposit all moneys due to the LVPA and pay all obligations incurred by the LVPA in the regular course of its business. The treasurer shall keep an up-to-date ledger of all financial transactions and provide financial reports as needed at meetings of the Executive Board and general membership.
Article V - Committees
Section 1. A Nominating Committee shall be appointed by the president at least sixty days prior to the annual meetings. The committee shall consist of at least three board members, and present a nomination for each office to be filled thirty days prior to the annual meeting. The list shall be communicated to all members in good standing.
Section 2. The President may appoint special committees as needed.
Article VI - Meetings
Section 1. The board will meet during the year at dates and times determined by current needs of the LVPA. A quorum shall consist of 4 board members.
Section 2. Special meetings may be called by the president or upon request of at least three board members. Such meetings shall have at least five days - notice given to board members regarding time, place and agenda of the meeting.
Section 3. An annual membership meeting shall be held in the month of July each year for the purpose of electing new board members, assessing needs of the LVPA, and communicating with members. The time and place of the membership meeting is to be determined by the Executive Board. The president shall preside at the meeting.
Section 4. A minimum of 5 LVPA members, excluding board members, shall be necessary to conduct any business of the LVPA at the membership meeting, and except as otherwise specified in these bylaws, a simple majority vote of the membership present shall be sufficient to conduct any business requiring the vote of the membership.
Section 5. Any meeting may be conducted virtually, or through email communications, and votes may be conducted by email.
Article VII - Financial
Section 1. The fiscal year of the LVPA shall start the 1st day of January and shall end the 31st day of December.
Section 2. Financial records must be kept for the previous year and the current year, and shall be maintained by the treasurer. Financial records must be kept for the previous year and the current year, and shall be maintained by the treasurer. Financial records may be audited, by qualified persons or organizations, at the discretion of the Executive Board or LVPA membership.
Section 3. Singe expenditures over $300.00 must be approved by the Executive Board.
Section 4. The LVPA shall maintain checking and/or savings bank accounts approved by the LVPA Executive Board as necessary to properly conduct the LVPA business. All cash receipts shall be depostied in one or more of said accounts. All expenditures by the LVPA or any member on behalf of the LVPA must be made by check. Receipts and invoices covering all such transactions shall be kept by the treasurer as part of the LVPA financial records. The Executive Board shall designate not less than two Executive Board Members as persons authorized to sign checks drawn of the LVPA bank accounts(s) preferably the treasurer and the president. These shall not be members of the same household.
Article VIII - Amendments
Section 1. Any member of the LVPA in good standing may propose an amendment to these bylaws. The proposed amendment shall be delivered to the president in writing with a statement setting forth the reasons for the proposed amendment. The proposed amendment must be approved by the Executive Board before presenting it to the membership. The proposed amendment may then be presented to the general membership for approval at any regularly scheduled membership meeting. The notice of the meeting must specify in writing the nature of the proposed amendment and written notice of the meeting must be posted in writing at least 30 days prior to the meeting. A two-thirds majority vote of the membership present shall be required to adopt any amendment to the bylaws.
Article IX - Dissolution
Section 1. On Dissolution of the LVPA, all funds remaining in the treasury shall be distributed at the discretion of the board.
Section 2. Any equipment loaned to the LVPA shall be returned to the lender. All other equipment purchased or donated to the LVPA shall be distributed at the discretion of the board.
Adopted by the Lake Vermilion Pickleball Association ___________________________Date
_____________________________________________________________President
_____________________________________________________________Secretary
Revision History Date that bylaws adopted ______________________________Date